California Supreme Court: No, you can’t hide public records on a private account

The California Supreme Court ruled that state and local officials must disclose public records even if those "writings" are held on private devices or accounts. The City of San Jose and the County of Santa Clara had argued that such records could be exempted from the California Public Records Act. The case dates back to 2009, when Ted Smith, a local environment activist, filed a public records request about various San Jose officials' requests concerning local development efforts. When records came back that did not include materials from personal devices or accounts, he sued.

The state Supreme Court was unequivocal in its conclusion: "CPRA and the Constitution strike a careful balance between public access and personal privacy. This case concerns how that balance is served when documents concerning official business are created or stored outside the workplace. The issue is a narrow one: Are writings concerning the conduct of public business beyond CPRA's reach merely because they were sent or received using a non governmental account? Considering the statute's language and the important policy interests it serves, the answer is no. Employees' communications about official agency business may be subject to CPRA regardless of the type of account used in their preparation or transmission."